Hey, El Paso: These 8 Office Relocation Errors Can Really Sink Your Budget

office being prepared for a moveYou have a business to run. And now you’ve got to run it while you’re moving it from one location to another! How do you keep your El Paso business growing and the profits flowing while your furniture’s going out the door? That’s the “million dollar” question of office relocation! Answer it inappropriately, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a correct answer for you – one that’s predicated on helping keep you from making 8 mistakes that we, as office relocation specialists, find all too commonly made:
  1. Not Planning Ahead. When you first get word that you’ve got to move, that’s when you ought to get down to planning for it. Regrettably, too many businesses begin their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other providers to come up with a decent proposal for you, let alone properly deliver the goods and services you purchase from them. Remember: too little time frequently translates into too many blunders. Let the size of your firm and the complexity of your move – i.e., the number of steps that must be finished before other steps can be started – guide you in deciding how soon is soon enough.
  2. Not Checking Out Your Mover Completely. Office relocations are complex. You need a mover who is experienced enough to handle office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just for starters, make sure they’re legitimate. Visit https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, especially for interstate commerce. Examine the reviews at bbb.org. to see if any grievances have been filed against them with the Better Business Bureau. And, if you can, speak with other businesses who’ve hired them to learn how well they lived up to their contractual obligations. It’s also worth your while to ask about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they adhere to standard chain-of-custody procedures.
  3. Not Coordinating and Communicating Properly with Your Mover. Your office relocation manager is obligated to work with the project manager your moving company has allocated to make sure that your internal team and the moving company’s team are tracking together. Any amendments to the schedule need to be properly relayed to everyone involved, so that one delay doesn’t create all sorts of errors and cost overruns.
  4. woman alone in empty officeNot Committing Enough Internal Staff to Your Move. The complexity of any office relocation practically directs that you get the help of your own personnel. Go for people in each department who apprehend their department’s needs fully and have access to relevant company records. That may not always be the department head! To be truthful, you’re often better off requesting the help of veteran but non-managerial staffers, as they’re more likely to submit to your relocation manager’s direction without argument.
  5. Not Following the Schedule. It’s seldom the case that an office relocation schedule slackens. Sure, various steps can be held up for this or that reason. But what frequently happens then is that the schedule is tightened. And that frequently happens because the planning got started too late. And what happens when you attempt to compensate for lost time? More people from your end and the mover’s end are given more overtime hours. Everybody starts annoying everybody else. Things get confused. Mistakes are made. And who pays for all this? Yep. Better to establish a rational schedule up front and adhere to it.
  6. Not Budgeting Adequately for Your Move. Frankly, it’s difficult for any company that hasn’t been involved in a relocation before to know just what its move will finally cost. To leave that cost to chance, though, or to budget for it insufficiently is a big no-no! At the topmost level, you must figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses such as new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your likely expenditures you reckon with at the start, the more manageable the expense of your office relocation will be.
  7. Not Having Enough Coverage. If you’ve chosen a professional relocation company of any repute, the potential for property damage is small. That said, you must be prepared. Ask your mover about the coverage options they offer and select the most appropriate for your firm.
  8. Not Taking Care to Back Up Your Data. We needn’t call up horror stories here. Suffice it to say that when your office relocation is underway, your firm’s material records are best protected by being backed up digitally, whenever feasible. Those that can’t be digitized ought to be stowed securely in a warehouse. And your digital data ought to be backed up in the cloud. Historically, losing such data or suffering its destruction isn’t a frequent occurrence. But do you really want to risk it? Then, certainly, back it up!
A great way to avoid these sorts of blunders – or to compensate for them effectively – is to engage the services of a moving company that has a verifiable track record of successful office relocations. May we call your attention to A-1 Freeman Moving Group right here in El Paso? Check us out as we suggest above. Then look over our office relocation services and ...

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