How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your company will experience some downtime if you are moving to El Paso, the question is the best way to minimize that window. Nowadays, "downtime" describes the time you will be offline and cut off from clients and suppliers--not the time spent physically moving furnishings and components from one place to another.
 

You'll find three key factors to limiting your time offline, and when you implement all three you should be in a position to pull off a seamless changeover. But here's the key--you can't choose two out of three; there is a synchronicity to the procedure that calls for attention to each of the three parts.

Point Person and Planning

If you note a single thing from perusing this, it truly is that you need a single person in charge. And that single person's principal task is to deal with all the preparation and logistics of the move.

Determine a budget for the move and set your point person free to interview and engage a professional office moving company in El Paso. Here are a couple of other jobs your internal “concierge” can supervise.

Service providers--everybody from the paper delivery person to your internet provider--need to know your move time as quickly as possible, and also any variations in the scope of their work. Develop a timeline of when services may be shut down in your old area and when they'll be live in the new one. In a perfect world, there's a few days overlap to make certain you're covered if there is a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new space whenever you have any upfit details and share it with the professional movers in El Paso. This info will not only help calculate costs (ground floor vs elevator, loading docks, and so forth.), yet allows the crew structure the circulation of the move-in. A copy of the floor plan definitely aids the designers set workstations and also other accessories ahead of the move and that therefore shortens the actual loading into the location.

IT Room

Consider it what you will--IT Closet, Server Room, Hall of Worry and Confusion--the sooner you determine where that location is, your IT crew will be able to get ready for running cables and whatnot.

Possibly, if you're moving your office you will be likewise springing for the most current in technology. In the event that you have not updated your systems for a while, you'll be in for a happy delight--that significant room you needed for the out of date hardware has shrunk so much that you may possibly simply need a small area dedicated to the IT stuff.

Now is also a great time to evaluate your technological accessories--the devices that protects you if something wrong happens. These consist of your power backups, surge suppressors, fire extinguishers, and HVAC.

Infrastructure

If you are using the cloud and your team can perform remotely over the move, there's a chance you're able to keep running devoid of any online outage. In case that is not your state of affairs, be sure that your moving wizard has each of these specifics on the radar.

The IT team will need to have all the wiring and connections for workstations, printers, and phones confirmed and all set for action when the new equipment enters in the door. When you are obtaining new devices, ensure everything is in place so that they can use it once the desks and chairs arrive.

Taking care of All the Particulars

Your concierge manages all the internal particulars and hands-off information as needed to your moving company, providers, and others that should be knowledgeable. This frees up the other employees to stay working on their real duties instead of wondering exactly where they will find the files. It can also help morale to understand that there will be a single person managing everything, and they know where to go to be able to dispel the gossip that you'll be eliminating the free coffee drinks.

In short, if you have a method plus the right point person and office moving company in El Paso implementing that program, your company move can be seamless and worry-free.

 

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