by Julie DeLong, A-1 Freeman Moving Group
Packing up your office appears to be a simple task, doesn't it? Especially if you're a decently uncluttered person, it seems like all you would have to do is tuck your files in one box, your IT stuff in another, load up the furniture, and away you go. Sadly, moving your office from point A to point B is lots of times quite a bit more difficult than we tend to think it is. Luckily, dodging these frequent blunders when it's time to box up your office can save you a lot of stress when moving to El Paso.
Mistake #1: A Lack of Organization
Whether you are moving yourself or have employed a moving company to take care of your move, the worst thing you can do when it is go time is start without taking a moment to get adequately organized. You might think you're prepared because you wrote a one word item detail on the outside of the box, but what you should do is plan what you're going to pack and in what order you need to pack it. Then, you need to clearly label what is is going into which box. Because when you get your boxes loaded up, moved, and to the new business location, you're not going to remember which box has your desk telephone, and which one holds your business files in it. So, write a list on each box of what is in it to avoid digging, confusion, and some hysteria while you get your new office set up.
Mistake #2: Burying Things You Really Need
If you have ever moved your residence, you probably recognize that feeling of discovering the sheets you have not needed in ten years while unpacking, but not being able to uncover the shampoo and fresh clothes you need for your morning routine. An office move can have a similar issue. That's why you need to pack up the things you aren't going to need immediately (such as your tax records from six years ago), and be sure they go on the moving truck first. The items you are going to need soon (your desk, your computer, your printer, etc.) should all be packed up last so they are the first boxes you take off the truck. This method helps minimize your downtime, and aids you to get right back on the job once you get to your destination.
Mistake #3: Not Using a Timeline or a Checklist
Moving an office to El Paso is a task that has a tendency to happen incrementally, which is why it is vital to put in place the right tools to understand your progress. You should have a timeline written out for how long it will take to pack up your stuff, the amount of time it will take to move it, the amount of time it will consume to unpack, and then how long it will take to finish setting up. The timeline needs to have some time in it for setbacks, and it needs to be supplemented with a checklist so you can check off tasks as they're done. If you plan to hire a professional moving company, they will aid you with this part. Playing it by ear is not really an option for an office move.
Mistake #4: Bringing Stuff You Don't Need to El Paso
Moving your office is an opportunity to begin again, and to put your best foot forward. However, lots of folks wind up just moving everything with them, no matter if they actually need it. That's why, prior to thinking about packing, you must sift through all of your stuff in your office and contemplate if it needs to move to the new office location. That broken stapler that you replaced and were storing in the event that you could get it rebuilt? Do not clutter up your new office with it. The stack of old, but still functional, computer mice you kept in case of an I.T. issue? Well, if they are some years old, they are probably antiquated. That pack of musty paper that does not fit the copier? Recycle it or hand it to an employee for their children to scribble on. The more things you can get rid of (including digitizing old records so the physical copies are not needed) the smoother your move will be.
Moving your office can be a huge task, but with a little bit of forethought and organization, downtime can be minimized. A-1 Freeman Moving Group has been the office moving expert for over forty years. Our trained staff can make sure that your office move to El Paso goes issue-free. Contact us today!